Available Reports


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We offer a comprehensive range of reports to meet every need. Crystal Payroll can extract many reports for any time period you require and can be extracted in variable formats (PDF, Excel, Tiff or Word) and either downloaded or emailed directly from the system.
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The "Print" button will display a ready-to-print PDF report. Action buttons are at the bottom, right. 

The "Email & Export" button opens an on-screen preview where you may export, email or print the report.

PAY-RUN REPORTS

PAYSLIP:
Standard one-page payslip per employee for one pay period.

PAYSLIP LIST:
Stacks the payslip content for all employees into a continuous format for one pay period.

TRIAL BALANCE:
Table format summary of pay data for selected pay periods.

PAYSLIP SUMMARY:
Summary report of all payslip data which can be broken down by pay periods - or employees - for any selected period.

PAYMENT SUMMARY:
A list of payments made, and to be made, to your employees for a selected period.

DIRECT PAYMENT REPORTS:
As per a 'Payment Summary', but only shows direct bank payments, not cash or cheque payments.

PAYMENT SCHEDULE:
Creates a ready-to-upload file for sending payroll data to your bank, the format being predetermined within Company Settings, then Import/Export.

HOURS WORKED ANALYSIS:
Table format report providing a breakdown of hours worked by employees during a selected period.

OTHER INCOME HISTORY:
Details all other income items paid to employees during a selected period.

ALLOWANCE HISTORY:
Details all allowances paid to employees during a selected period.

DEDUCTION HISTORY:
Details all deductions deducted from employees during a selected period.

COMPANY ANALYSIS

LEAVE TAKEN HISTORY:
Summary of employee leave taken, grouped by leave type, listed in order of date leave taken.

FUTURE LEAVE ANALYSIS:
A summary of leave requested by employees to be taken at some point in the future. It can be sorted by Date, Leave Type & Employee. Learn more...

LEAVE ENTITLEMENT SUMMARY: 
Summary of leave entitlement of employees set on a particular date.

LEAVE ENTITLEMENT ANALYSIS:
A snapshot of leave available, or not, to employees as at the selected date.

PAY RATE ANALYSIS:
A history of Pay Rate changes for all employees for a selected period.

CERTIFICATE OF EARNINGS:
Annual summary of each employees' earnings suitable for tax purposes. Learn more...

STUDENT LOAN DEDUCTION:
A summary of all Student Loan deductions per employee.

PAYE DEDUCTION:
A list of all PAYE amounts calculated/paid during a specified period for any employee.

ACC PREMIUM RECONCILIATION:
A historical summary of ACC deductions and payments during a selected period.

IRD FILINGS

PAYDAY FILING DASHBOARD:
A dashboard that shows the filing status of each pay period, when it will be filed, and a detailed data of what has been sent through to IRD.

EMPLOYER DEDUCTION ANALYSIS:
A detailed summary of IR345 that be breakdown into each pay period for the whole month.

EMPLOYER MONTHLY SCHEDULE (IR348):
Provides all the detail required to complete an IR348 Employer Monthly Schedule, either manually or online.

EMPLOYER DEDUCTION (IR345):
Provides all the detail required to complete an IR345 Employer Deduction form, either manually or online.

EMPLOYMENT DETAIL DASHBOARD:
A dashboard that shows each employee's employment details, any updates you have made to the employees general information (e.g. tax code, KiwiSaver, etc).), and the last date of each employee.

ACCOUNTING ANALYSIS

COSTING ANALYSIS:
Provides an overview of all Cost Centre activity for a selected period.

GENERAL LEDGER ANALYSIS:
Provides a detailed breakdown of all General Ledger activity for a selected period.

JOB COSTING ANALYSIS:
Provides an overview of the job cost activity for a selected period

HOLIDAY / LEAVE LIABILITY:
An overview of total liability for leave entitlements of all employees 

MONTHLY SUMMARY LIST:
An overview of your company's total payroll costs broken down by calendar month

PAYROLL VARIANCE:
To identify differences in employees pay, by pay period, from a selection of variables

PAYROLL RECONCILIATION:
Reconcilliation of payments made to the IRD based on either Period End Date or Physical Payment Date

GENERAL

COMPANY EMPLOYEE LIST:
A list that shows employees who are working for the company on or after the certain date that has been set.

QUARTERLY SURVEY:
Provides all of the answers required for completing a Quarterly Employment Survey as received from the Statistics Dept of NZ.

EMPLOYEE FILE:
A report that shows the employment details of a particular employee or employees for the whole company (terminated and current).

EMPLOYEE MOVEMENT:
An overview of employee movement in-and-out of the company during a selected period or year.

LEAVE APPLICATION FORM:
Application form for employees to fill out if they wish to take any leaves. This can be generated specific to an employee.

PUBLIC HOLIDAYS LIST:
A report that shows the list of public holidays of the past, current, and future years.

NEW EMPLOYEE FILE FORM:
A form will be generated for new employees to fill up specific to your company.