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How to process a Pay: Completing a standard Timesheet
Watch our video instructions.
Navigate to "Process a Pay", "Time & Income".
The Time & Income page will allow you to enter hours worked for employees, the leave they have taken, as well as other items such as their additional income, deductions, bonuses, and more. Approving data from the Time & Income page will be the first step in processing a payment in your Crystal Payroll system.
Along the top of the Time & Income page, you may note that the current period is displayed with its associated from and to dates. The employees are displayed and selectable from a menu along the left-hand side of the Time & Income page.
For an employee with no regular working hours you may choose to enter hours worked daily or as a total for the pay period (within the grey area):
To begin manually entering data, select an employee from the left-hand side. Begin entering data by entering the date the employee worked or took leave, just under "Timesheet & Income". Select the appropriate action from the "Action" dropdown menu. If they worked or took a public holiday, leave it as "Normal Working". If they took leave, change it to the specified leave they took. Enter their time in hours, any other relevant details into the appropriate fields, then select "Save"
Once you have saved data from the input menu, the data will display in their timesheet table.
If you can and prefer to record only the employees’ total hours worked, you can enter all their worked hours into the final day of the pay period rather than enter each day. You would still want to record leave in its own, appropriate day(s), though.
As noted at the beginning of this guide, there is much more you can do from this page. You can find relevant information for what you are trying to process within the following guides. Assuming you have entered all your relevant data into Time & Income, though. You can finalize the employees’ timesheets by ticking the "Approved" checkbox along the top of the page or selecting "Approve All" at the top-right.
In addition to recording hours worked and leave taken you can record "More Income and Deductions" by selecting the relevant button (e.g. commissions, allowances, deductions, etc) which will pop-up a white screen where you can "Add" this information. See our HELP INDEX for details on these options. The next step to processing a payment within Crystal Payroll would be to check the employees’ “take home pay”.
Along the top of the Time & Income page, you may note that the current period is displayed with its associated from and to dates. The employees are displayed and selectable from a menu along the left-hand side of the Time & Income page.
For an employee with no regular working hours you may choose to enter hours worked daily or as a total for the pay period (within the grey area):
To begin manually entering data, select an employee from the left-hand side. Begin entering data by entering the date the employee worked or took leave, just under "Timesheet & Income". Select the appropriate action from the "Action" dropdown menu. If they worked or took a public holiday, leave it as "Normal Working". If they took leave, change it to the specified leave they took. Enter their time in hours, any other relevant details into the appropriate fields, then select "Save"
Once you have saved data from the input menu, the data will display in their timesheet table.
If you can and prefer to record only the employees’ total hours worked, you can enter all their worked hours into the final day of the pay period rather than enter each day. You would still want to record leave in its own, appropriate day(s), though.
As noted at the beginning of this guide, there is much more you can do from this page. You can find relevant information for what you are trying to process within the following guides. Assuming you have entered all your relevant data into Time & Income, though. You can finalize the employees’ timesheets by ticking the "Approved" checkbox along the top of the page or selecting "Approve All" at the top-right.
In addition to recording hours worked and leave taken you can record "More Income and Deductions" by selecting the relevant button (e.g. commissions, allowances, deductions, etc) which will pop-up a white screen where you can "Add" this information. See our HELP INDEX for details on these options. The next step to processing a payment within Crystal Payroll would be to check the employees’ “take home pay”.