How to process a One-Off Pay

One-off pay periods allow a pay period to be run in parallel with an existing pay period.

A few examples of when you might want to create one is:

  • You missed a few hours from an employees pay.
  • You want to pay commissions, bonuses, or on-call / call-out allowances seperate from the main pay-run.
  • You could not process an employees payment at the time, but paid everyone else.
  • You want to pay termination payments, or cash-up entitlement right away.
  • You forgot to process parental leave for an employee who was away and need to correct the leave calculations.

    • One-off pay periods are easily recognised by the period number format, which have a suffix of ‘.1’ or ‘.2’ etc. The blue and underlined "Payment Date" may be changed for a one-off pay period; this is relevant with respect to the timing of PAYE for the period. It is not a good idea to change the start date / end date. See the warning below.

    WARNING: This is not how you roll over to the next period. Click here to learn how to roll over to the next period. Sometimes you may need to roll over the pay period first, and then create a new one-off pay period if you are processing a one-off payment in advance of the actual pay period. Whatever you do though, do not create a one-off pay period and then change the dates or this will cause issues with both the leave pay rates and PAYE calculations.

    Head into "Process a Pay" and then "Pay Period List". 

    Select the blue and underlined "Period No." (e.g. 53 below).

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    This will open a prompt. Select "Yes".

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    The new one-off pay period will be created with a new line appearing within the table with a suffix (e.g. 53.1 below).

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    Head into "Process a Pay", and then "Time & Income". Select the one-off pay period along the top of the page, and then process your additional payments as per normal.

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