How to use the Leave Pay Rate Calculator

Navigate over to "Process a Pay", then "Leave Pay Rate".
There are multiple ways to calculate leave for an employee.  Our Leave Pay Rate Calculator allows you to select the appropriate calculation method for each employee.

Essentially you have two options for calculating Leave Pay Rates - floating or fixed.

  • Floating means that the pay rate for the annual leave that the employee takes will be recalculated each pay period.
  • Fixed means that the pay rate for the annual leave that the employee takes will remain as their default hourly rate, but that they will accrue different amounts of annual leave hours each week depending on how much they earn.

Floating is used by default for the majority of employees, however if your employee does not have default hours (e.g. an employee with an irregular working pattern) you will need to select "Use Default Hourly Rate for Annual Leave Pay" to set the rates as fixed.

Note: We strongly recommend discussing your Employee Leave Settings with our Support Team prior to making any changes, especially if you are unsure of any aspect of the Holidays Act 2003 or Holidays Amendment Act 2010.

Select an employee from the left-hand side to open their current calculated pay rates. 

Selecting the information ( i ) buttons next to the rates, will show you how the rate was calculated.

Although not recommended, if you wish to override the calculated "Other Leave Default Hourly Rate"  (it may only be legal to make it higher than our calculated rate), enter your manually calculated rate in the "Relevant Hourly Rate" field and select "Save".

Or if you wish to override the annual leave hourly rates (it may only be legal to make it higher than our calculated rate), enter your manually calculated rate in the right-hand side "The Greater Rate is" field and select "Save".
​