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- Holiday Remains on the Calendar Date
Holiday Remains on the Calendar Date
If the employee normally works on the calendar date of the Public Holiday, the calendar date remains this employee's statutory Public Holiday. There are two circumstances to understand below.
The employee did not work
The employee is paid for the day off. Enter the date of the Public Holiday into their timesheet. e.g. 25/12/2021. Ensure "Public Holiday" is checked to the right of the date.
Leave the "Action" dropdown menu set as "Normal Working" even though they did not work. Leave the "Worked Hours" field empty. Enter the employee's "Default Hours".
If they do not work standard hours: Select the information ( i ) button to the right of the "Default Hours" field, not the button to the right of the "Action" dropdown menu. A new menu will open with a few options you could use to enter their default hours. These options were created from calculations based on the employee's working pattern. There is no hard-and-fast rule in the Holidays Act 2003 that defines what should be used, so use the method you believe to be most fair. It does not have to be listed in this menu to be compliant.
Select "Save". The entry should look similar to the example below.
The employee worked
The employee is paid at time and a half and receives an Alternative Holiday. Enter the date of the Public Holiday into their timesheet. e.g. 25/12/2021. Ensure "Public Holiday" is checked to the right of the date.
Enter the employee's "Worked Hours" and their "Default Hours".
If they do not work standard hours: Select the information ( i ) button to the right of the "Default Hours" field, not the button to the right of the "Action" dropdown menu. A new menu will open with a few options you could use to enter their default hours. These options were created from calculations based on the employee's working pattern. There is no hard-and-fast rule in the Holidays Act 2003 that defines what should be used, so use the method you believe to be most fair. It does not have to be listed in this menu to be compliant.
Select "Save". The entry should look similar to the example below.
