General Payroll Settings
Watch our video instructions.
Jump into "Company Settings", and then "Payroll Settings".
However, ensure that you have entered your company or client's IRD Number into the "Employer's IRD No" field, and not your accounting firm's IRD Number, and certainly not any personal IRD Numbers, otherwise we will be unable to file you or your client's returns.
You can choose from one or more of the following pay frequencies:
Enter the start date of your "First Pay Period". This is the date of the first day of the pay period of work that you will be paying for, and not your first payment date.
Enter your "Physical Payment Date" as the number of days after (or before) your pay period end date, that your staff will actually be paid. For example, if your pay period ends on Sunday and you are going to pay your employees on Tuesday, you would enter "2" in this field.
Choose a Payslip Format. There are several different options to choose from ranging from keeping it simple, to being completely transparent in what is displayed. You can find samples below of our popular payslip options.
Payslip Sample: Basic ; Payslip Sample: Subtotal ; Payslip Sample: Daily Hours ; Payslip Sample: Pay Type ; Payslip Sample: Pay Type & Daily Hours
Under the "Payslip Format" option, you can choose what leave balances you would like to display on the payslips, if at all any. Here is a brief summary of what these options cover:
Select "Save" to record all the options you have changed or enabled.
Payday Filing Settings
If you are on our PAYE, Basic Bureau, or Full Bureau service, Automatic Payday Filing will ONLY be activated upon completion of the pay run and the payday filing is sent through by the system two days after the set payment date.
If you are on our Self Service option, you will find your "Enable Payday Filing Function" checked by default in the "Payday Filing Settings" section.
Select "Set Authentication" to authenticate with the IRD. You will be redirected back to Crystal Payroll when the authentication is complete.
Your Auto Filing date is set to "2 days" after your Payment Date by default. We highly recommend leaving the settings unchanged unless you would like to have your returns earlier than the maximum due date for filing returns. Note that reducing this time will allow for less user error when processing payments, as it is not a good idea to alter a pay-run once it has been filed to the IRD.