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How to Set Up Multiple Jobs
There are several tools that allow you to set up jobs in Crystal Payroll. You can set up job types that have universal pay-rates, with account codes for exporting, with numbers, or different pay-rates for different employees. Please view our below options to figure out which option may work best for your set up.
Option #1: Job Type- Allows you to set up jobs.
- Allows you to set up a universal pay rate.
- Allows you to set up account codes, and specify a tracking category to push over into your accounting system.
- Allows you to set up jobs.
- Allows you to set up a universal pay rate.
- Allows you to set up a number that is attached to a job.
- Allows you to set up customers as well as attach customers to specific jobs.
- Allows you to set up account codes, and specify a tracking category to push over into your accounting system.
- Allows you to set up jobs.
- Allows you to set up a universal pay-rate.
- Allows you to set up jobs.
- Allows you to set up individual pay-rates.
Option #1: Job Type
Navigate over to “Company Settings”, and then “Payroll Settings”. Open “Advanced Settings”. Under “Timesheet Input & Preference” enable “Job Type”. Select “Save”.
Navigate over to “Company Settings”, and then “Cost Centres”. Open “Job Type”. If you would like to set up a specific pay rate for the job, then you can enable “Each job type will have special pay rate”.
Select “Add”. Enter the "Job Name", and the "Job Pay Rate" if relevant. If you have “tracking categories” set up in your accounting system then enter the name of the “Category”.
You can also set up an "Account Code" and a "Sub Code" for your accounting integration. You can also enable “Apply to KS Company” if you want KiwiSaver split up via Jobs. If a job type is no longer a duty within your company select “Archive”. Select “Save” once you are finished.
You will now be able to enter “Job Types” into Employees’ timesheets.
Option #2: Job Number
Navigate over to “Company Settings”, and then “Payroll Settings”. Open “Advanced Settings”. Under “Timesheet Input & Preference” enable “Job Number”. Select “Save”.
Navigate over to “Company Settings”, and then “Cost Centres”. Open “Job”. If you would like to set up a specific pay rate for the job, then you can enable “Each job type will have special pay rate”.
If you would like to set up a customer, select “set up Customer” on the right-hand side. Select “Add” then enter a name for the customer before selecting “Save”.
Close this menu. To add a job, select “Add”. Enter the "Job Name", the "Job Number", and the"Job Pay Rate"and "Customer Name" if relevant. If you have “tracking categories” set up in your accounting system then enter the name of the “Category”.
You can also set up an "Account Code" and a "Sub Code" for your accounting integration. You can also enable “Apply to KS Company” if you want KiwiSaver split up via Jobs. If a job type is no longer a duty within your company select “Archive”. Select “Save” once you are finished.
You will now be able to enter “Jobs” into Employees’ timesheets, as well as "Customers" they did work for.
Option #3: Company Job Pay Rate
Navigate over to “Company Settings”, and then “Payroll Settings”. Open “Advanced Settings”. Under “Timesheet Input & Preference” enable “Job Pay Rate”. Select “Save”.
Navigate over to “Employee Settings”, “Employee Details”. Select an employee from the left-hand side and then open “Job Pay Rate” under “Other Details”.
Select “Add”. Enter in the name of the “Job Type”, the “Pay Rate”, the “Display Order” if relevant, and if a job type is no longer a duty within your company select “Archive”. Select “Save” once you are finished.
You will now be able to select the job from the “Action” dropdown menu in the Employees’ timesheets.
Option #4: Employee Job Pay Rate
Navigate over to “Company Settings”, and then “Payroll Settings”. Open “Advanced Settings”. Under “Timesheet Input & Preference” enable “Job Pay Rate”.
Under “Other Settings”, also enable “Switch to use employee job pay rate”. Select “Save”.
Navigate over to “Employee Settings”, “Employee Details”. Select an employee from the left-hand side and then open “Job Pay Rate” under “Other Details”.
Select “Add”. Enter in the name of the “Job Type”, the “Pay Rate”, the “Display Order” if relevant, and if a job type is no longer a duty within your company select “Archive”. Select “Save” once you are finished.
If you followed Option #3 above, then you can also individualize a Company Job Pay Rate when you select “Add” by changing the option over to “New Pay Rate”.
You will now be able to select the job from the “Action” dropdown menu in the Employees’ timesheets.
