Setting up Seasonal Worker Superannuation Administration Service (SWSAS)

SWSAS was set up under a NZ Government pilot program and provides the same type of service to the 9 Pacific Island National Provident Funds that the IRD provides for KiwiSaver. Most Pacific Island seasonal workers (RSE workers) are obligated to contribute to their retirement savings account with their home country National Provident Fund.

Each employer of seasonal workers should contact SWSAS at swsas.operations@appelloservices.co.nz to register. They will provide details on how to access the SWSAS Employer Portal and access for each seasonal worker once registration is completed.

If you employ RSE workers, then Crystal Payroll makes it easy for you to integrate your payroll process with SWSAS and simplifies each payday processing and filing.

Setting it up requires a few more steps than other superannuation funds but is still very straightforward.

Navigate to “Company Settings”, “Payroll Settings”, and then “Advanced Settings”. Under “KiwiSaver, Superannuation & SWSAS Settings”, enter your Employer ID in the “Employers ID with SWSAS for payment schedule” field. Select “Save”.
 

Navigate to “Employee Settings”, then “Employee Details”. Select an employee from the left-hand side, then select “Reg. Deductions” under “Other Details”. Next, select “Setup Deduction Items”, then select “SWSAS – (Post-Tax Deduction)” from the left-hand side, and select the arrow pointing over toward the right-hand side box.
 

​Close down this menu, select “Add,” and then select SWSAS. Add in the amount you want to be deducted each week into the “Amount” field. You can either set a specific amount or set up a percentage to be taken out each pay period. Fill in the employees’ SWSAS details, then select “Save”.

Once you have processed your employees’ payments by approving them in “Process a Pay”, “Take Home Pay”, navigate over to “Report Centre”, “Pay-run Reports,” and select “Payment Schedule”. Enable “SWSAS payment upload file” and select “Prepare”.